Hardy Parent Teacher Organization

Arlington, MA

 

All positions can be split if there is a team of people that wishes to run for a position.  Board members should plan to attend each monthly PTO meeting.

 

President & Co-President 

  • Leads the PTO and oversees all its activities and meetings.
  • Sets meeting agendas and presides over meetings.
  • Acts as the primary liaison between parents, school administration, and the PTO.
  • Helps coordinate the work of all other officers and committees.
  • Significant time commitment throughout the school year

Vice President of Fundraising

  • Plans, organizes, and oversees all fundraising activities.
  • Works closely with the treasurer to set goals and track fundraising progress.
  • Leads fundraising committees and ensures successful events and campaigns.
  • Assists the President and steps in when needed.
  • This position requires 3-4 hours per month, depending on the time of year.  

Vice President of Communications

 

Enjoy spreading the word on the happenings of the PTO, Hardy events, and local information?  Then this is the position for you!

  • Manages communication between the PTO and families.
  • Sends newsletters, updates, and reminders via email, social media, or flyers.
  • Coordinates publicity for events and maintains the PTO’s digital presence (website, social media, etc.).
  • Works to keep parents informed and engaged.
  • The time commitment is 2-3 hours a month. 

Secretary

  • Takes minutes for all PTO meetings and uploads them to the PTO website in a timely manner.
  • Maintains PTO records, including bylaws, attendance, and correspondence.
  • Helps manage documentation and assists with communication as needed.
  • Occasionally assist with other board tasks (e.g., overseeing an event).
  • This role takes 3-4 hours per month (including time spent at monthly PTO meetings, either in person or over Zoom).

Treasurer

  • Manages all PTO finances: budgeting, deposits, purchasing, purchase approvals (Amazon),  reimbursements, and reporting.
  • Keeps accurate financial records and presents regular updates to the PTO.
  • Prepares annual budgets and works with other officers on financial planning.
  • Prepares workpaper for tax filing and ensures annual tax filing is filed (can solicit 3rd party assistance to file tax returns)
  • Ensures compliance with school or district financial guidelines.
  • Significant time commitment throughout the year (need to approve purchases and payments often, sometimes a few times a week)